Developing and Maintaining an Advisory Committee

Steps in Organizing

Effective occupation advisory committees are a result of carefully planned and implemented organizational procedures. A series of basic steps for organizing an advisory committee has been identified through research. By following these steps, you are most likely to insure than effective advisory committee will be established. Although modifications of these steps may be necessary in a given community, the basic procedures are as follows.

Assess the Present Situation

Before attempting to organize an advisory committee, you must first identify the chain of,nd the school system or Institution. You don't want to make the mistake of bypassing a person in the administrative hierarchy. Also, the procedures to follow when submitting a request to the board need to be determined and adhered to.

Talk with school administrators, other teachers, and members of the community to discover the history and status of advisory committees in the school system or Institution. Determine the attitudes of Administrators and board members toward advisory committees. If it appears that attitude exists, there should be little difficulty in organizing an occupational advisory committee.

If a negative attitude is identify, move forward slowly. Do not immediately asked permission to organize an advisory committee; the answer may be a firm no. It may be appropriate to start with an informal committee- a group of citizens who meet with you to assess the instructional program and provide assistance and keeping it up-to-date.

If an occupational advisory committee already exist, find out how it was organized and what it has accomplished. By doing so, you may identify deficiencies in the procedures followed when the committee was organized originally. These deficiencies may need to be corrected to strengthen the committee.

If it appears that no occupational advisory committee exist, determine if the committee has ever been in existence. Sometimes advisory committees that we're not organized properly just fade away. If it is determined that an inactive advisory committee does exist, steps may be taken to revive the committee, or it may be dissolved in new committee organized.

finally determine what other educational advisory committees exist in the school, community, instinct. These committees may be able to provide assistance with the organization of the new committee for the reorganization of a dormant committee.

Prepare to Organize the Committee

Be sure to inform the administrator (e.g., principal, president, director of Occupational education, department chairperson, dean) that consideration is being given to the possibility of organizing an occupational advisory committee. Don't let the administrator be the last person to know what is happening; it could be very embarrassing and detrimental to your efforts.

Then prepare 1) a written statement of the rationale for having the advisory committee in the school system or institution and 2) written statements describing the purposes of the proposed advisory committee and the procedures to be followed in organizing the committee. The statement of purpose may be written in the form of a charter and can be designed to serve as a proposed resolution whereby the board will authorize the establishment of the occupational advisory committee. An example of the kinds of statements to be developed is shown below, which is from an advisory committee handbook developed by a community college.

At this point, you and the administrators must decide whether it would be best to involve a small group of citizens and school officials. The purpose of involving this type of group is to discuss the ways in which an advisory committee may help improve the relationship between school and community. A strategy to be considered in forming an advisory committee should also be discussed. The meeting should result in the formation of a small group of people who have been given the task of developing a statement of purpose and a statement describing the procedures to be used in organizing the advisory committee.

Obtaining Permissions to Organize

The board is the administrative unit that should authorize the organization of an advisory committee. Before they take action such as this, the members will want to know why in advisory committee should be established, the framework in which the committee will operate, and how the committee will be organized. The statement of rationale, purposes, and procedures should have been prepared in order to answer these questions.

You should submit a written request to the board asking for authorization to organize the occupational advisory committee. The request should be submitted Through official administrative channels and be accompanied by the statements of rationale, purposes, ed organizational procedures. You should indicate a willingness to appear before them to explain the request.

usually upon the recommendation of the administration, the board will approve a resolution that establishes the occupational advisory committee and the procedures for organizing the committee., often the resolution takes its form from the statement of purpose and becomes the charter under which the advisory committee will operate.

Occupational Education Advisory Committee Structure

The role of advisory committees at Seminole Community College

Seminole, florida

Programs of Occupational education are an integral part of our community and must reflect a general understanding of overall Community need for a broad range of diverse Industries and business needs.

To address these, occupational education at Seminole Community College maintains a general occupational education advisory committee. The general advisory committee assists in the development and maintenance of the entire occupational education program. The committee's membership is diverse and Ron from across the occupational spectrum of interested and concerned business persons and residents.

The general advisory committee members are called upon to do the following:

    1. Identify training needs of individuals and the community
    2. Help assess labor market requirements
    3. Contribute to the establishment and maintenance of realistic and practical occupational programs
    4. Participate in developing Community understanding and support for occupational education programs
    5. Build The Prestige of and respect for the entire occupational education program
    6. Advise the director regarding long-range occupational program planning

The general advisory committee makes overall program recommendations to the director of Occupational education.

On the other, program advisory committees are concerned with the objectives, gold, strategies, implementation, and evaluation of a specific occupation such as Automotive mechanics, ornamental horticulture, and small business management.

Members are usually employees, employer, in managers of businesses that expect to employ graduates of the program

These individuals delve more intensely into curriculum content and program competencies than does the general advisory committee. The program advisory committee makes program contest dilation recommendations to the division chairperson.

Functions of advisory committees

The duties of advisory committees extend beyond giving advice and making recommendations, but the members have neither policy nor administrative Authority.

Formation of advisory committees is not intended to usurp the administrative Authority. A well-defined guidelines will ensure that administrative and legislative boundaries are not crossed. However, guideline should not be to definitive and Final. It is more reasonable to develop some flexible guidelines; however, the fact that the guidelines themselves are not meant to be and inflexible blueprint should be understood.

first advisory committees should advise the identified administrator on the types of offerings required to satisfy the job demands of the various area businesses and industries. The educational requirement maybe for preparator,, spring training upgrading, cross tree, or advancement training of the College of service area residents. To effectively accomplish this task, smosh more input data are required than what can be drawn from the experience and background of the committee members. An occupational need survey can supplement this knowledge.

To facilitate a survey, committee members can focus survey directions by helping to identify the type of data to be gathered. They also can help in gaining public support and can contribute to a climate that would result in favorable Community reaction.

second advisory committees should be involved in the establishment of practices that will asher that instruction is practical and functional. In order to ensure that the programs are realistic, committee should assume an active part in reviewing and evaluating course content and the competencies since members are chosen for their essential and specialized knowledge of the specified occupational area. The committee can help determine whether or not the program or programs are compatible with real life situations.

D advisement concerning program realism will,, of course be noted by employers and prospective employers. When these employers realize the programs have been guided from their Inception by viable occupational advisory committee, they will be more willing to accept the program graduates as prospective employees.

third, advisory committees are invaluable as they support Educators in the important area of legislation and Appropriations.


Officially, committee membership should be made up of layperson's only; a representative, instructor, chair purse, or director should meet with the groups and act as a liaison between the college and committee.

Members of advisory committee should be chosen by the college and consultation with the lake groups to be served. This joint effort is necessary because the members must have the confidence of both.

Final approval of advisory committee members rests with the Board of Trustees, and the invitation to prospective members should come from the president.

At least three essential point should be considered when qualification of individual members are considered:

Organizational groups such as unions or trade groups may be asked to select an individual to represent their group. Minority and disadvantaged groups may be considered and included to ensure Total Community involvement and commitment. The size of the committee is normally influenced by outside factors such as the size of the program,, size of the community diversity of job classification, and so on. However, the general advisory committee serving the entire occupational educational area May function more effectively and especially with 12 to 15 members. More specifically directed program committees normally have fewer members. Here again, the program needs should dictate membership, not tradition.


It is not possible to formulate a common policies and procedures for the operation of advisory committees. However, some generalizations can be made about the different methods presently being used.

The various levels of committees will function best if the selection of a formal or informal organization is suggested by the community or program situation. A formal structure has certain advantages because it's policies and procedures can clarify purposes and create an atmosphere of stability. The danger of formality is the tendency to establish rigid rules that could retard initial, as well as make it difficult for the committee to function effectively.

The committee chairperson should be selected from the committee membership. The selection is a critical step because much of the committee success will depend upon the committee chairperson.

The administrator and committee chairperson, along with the direct, must establish the system for transmitting committee patience and committee meeting minutes to appropriate committees or administrators who are empowered to act upon the recommendation. The action taken upon the recommendations must be transmitted back to the committee chairperson for dissemination to the members. Reasons for rejecting or altering recommendation should be provided in all cases. This system helps to breed ideas and recommendations because they receive adequate attention and are responded to.

There is no generally accepted policy regarding the number of meetings to be held during a given.. Additionally, a committee may vary the number of meetings from a minimum required number. The generally accepted minimum is one meeting per school year. However, quincy of the meetings they often very due to the importance of the issues being discussed, the short-range, or the long-range project. Scheduled or unscheduled meetings may be called by the committee chairperson or administrate. however, remember that busy men and women should not be called together without justification. The administration or committee chairperson should prepare an agenda well in advance of the meeting, and the agenda and any materials to be reviewed by the member should be included with the meeting announcement.


The main point to be made about advisory committees is that they are unique in their ability to provide occupational information and labor market expertise to help occupational administrate,, faculty students, employers, and the programs for fill their objectives.

And advisory committee doesn't automatically guarantee a successful Pro, nor will it follow that the committee will function without problems in conflict. How, the college and faculty, realistically prepared and aware of what such a lay group can contribute, will draw from the experience that which is necessary to build and maintain , sound high-quality occupation rims for our community.

more important if the program function does not match its potential, the individual student is denied the maximum amount of help that could,, and should be available to him or her - help that comes only from the interaction of those who will educate and train and those who will hire him or her.

Seminole Community College is thankful for the assistance, advice, and help given by those members who have served and are presently serving on the various advisory committees.